Information Overload

As professional organizers, we often work with people who struggle to let go of magazines and newsletters, typically because they haven’t had time to read them or believe the information might be useful again. I have come to the same conclusion many times - there is so much information out there, and it’s simply impossible to take it all in, even if you limit yourself to topics that are of great interest or use to you. Knowing what your ‘go-to’ information sources are (think quality, not quantity) and not kidding yourself into thinking you need to read the rest can help you avoid information overload!

Time-Saving Tip #10: Downsize Your Inbox - limit your incoming email and mail to items you need or want to receive.

Let’s face it, there’s only so much information we can take in and process. With so much information out there, you will do yourself a huge favor to put some limits on what you let into your mailbox or inbox...especially if you’re someone who feels obligated to read potentially useful information...you know who you are. We all inevitably end up on mailing lists we don’t want to be on or that seemed like a good idea at the time. Next time you get something that falls into that category, go ahead - click the unsubscribe link! If you don’t love it and read it right away, it’s probably not worth your time.

When it comes to snail mail, if you find yourself spending lots of time getting rid of junk mail (or worse, not getting rid of it), it might be worth your time to spend a few minutes getting yourself off the major mailing lists that are contributing to your mail clutter. For more information on reducing junk mail, check out our post Less Paper, Please on our other blog, Get Organized and Go Green. Also take a look at your subscriptions - if you don’t have time to read and enjoy all the magazines, papers and newsletters you get, you are wasting money and paper. Consider paring down what you get delivered - you can always access information on-line or add back in others down the road. And if you find yourself backed up - either with paper or electronic FYI material - cut yourself some slack, declare information bankruptcy, recycle or delete what you haven’t gotten to and start fresh with the new material. Spring gardening tips won’t do you much good in the middle of fall anyway!

Bottom Line: Save time and money by limiting your mail and email to what matters most and cutting out the rest!

Sarah Buckwalter on TLC's Hoarding: Buried Alive

Tune into TLC on Sunday, September 26th at 8:00pm to watch Organizing Boston's owner, Sarah Buckwalter, transform a hoarding disaster zone into a clean, comfortable home.

Just Get It Done!

Happy Monday! The fall weather seems to be here in Boston. Just like in spring-time, getting back to the fall routine and thinking about getting your house, yard and storage spaces ready to keep everything safe and warm for the upcoming seasons, fall seems to bring a renewed urge to get things done around the house. If you’re like most people, you have an on-going ‘unfinished project list’ (even if it’s not actually a list). Today’s time-saving tip is in the spirit of just getting things done...

Time-Saving Tip #9: If it’s only going to take a few minutes, just do it!

Sometimes we waste a lot of time thinking about what to do next - this applies at home and at work. Most of the time, we would feel a lot better (and get more done), if we just channelled our inner Nike and ‘just did it.’ Getting things done tends to build momentum. So open the pile of mail, take the trash out, put the donation items in your car, make that phone call. You get the idea. Those small household and work tasks can weigh us down when they start to multiply. Keep them at bay by keeping up with them. Try to schedule yourself 15-30 minutes daily just to tackle some of those little unfinished projects before they turn into permanent fixtures on your unfinished project list. I’ll admit, I’ve got a few of those on my list, so let’s all start a productive week and just get it done...whatever it is!

Bottom line: Tackle those small projects before they add up with just 15 minutes a day of ‘getting it done.’

Fall into Organization with a ‘Playbook’ for Your Team

Hopefully you enjoyed a relaxing and recharging holiday weekend spending time with family and friends. Now that school is back in session and work is in full swing after the summer vacation season, fall is the perfect time to get your household routines and family schedules in line.

Time-Saving Tip #8: Streamline your routine with a simple household binder.
All you need is a small binder- use a spare one you have around or try these eco-friendly binders from greenroom, available at Target - some sheet protectors or a 3-hole punch, and some dividers. Simply hole-punch (or slip into sheet protectors) all those important papers, schedules, pieces of information that might otherwise get lost in a pile on the kitchen counter. This might include extracurricular or daycare schedules, important contact info, including babysitters, tutors, and coaches, upcoming events, and more. You can even step it up a notch and include a family chore chart, a master calendar or extra features like lunch-box ideas so these tasks can easily be shared among family members or helpers. Use the dividers to separate types of information or create a section for each family member - you can customize your binder to meet your family’s needs.

Get everyone involved in the binder - gathering information, deciding on what to call it, and most importantly, where it will live. If everyone in your house knows about the binder, you stand a fighting chance of being on the same page. Now wouldn’t that be nice?!

Bottom Line: Create a simple household binder as a place to store and organize your family’s activities and you’ll have your playbook prepped for a winning team!

Organizing Obstacles

Let’s face it: clutter happens. The cure for clutter requires knowing why it happened in the first place and coming up with solutions and prevention strategies tailored to your clutter causes. Real Simple has a great article, The Top 6 Excuses for Clutter, that walks through 6 common clutter causes and what to do about them.

The 6 major clutter culprits reviewed are:

1) Guilt - “My best friend gave this to me, so I feel guilty getting rid of it.”
2) Perceived Value - “I am planning to sell this someday.”
3) Saving for the Future - “I might need this someday.”
4) Donation Delay - “I want to make sure this will go to someone who really needs it.”
5) Out of Site, Out of Mind - “If I put this away, I’ll never remember to do it.”
6) Inertia - “I want to get organized, but I just don’t know where to begin.”

Check out the article for some great ideas for overcoming these barriers. I see all of these obstacles when I work with people, but I think number 3 is a big culprit. Accumulating stuff is so easy and it can be really challenging for people to get rid of items that they perceive to be useful and that they might need someday. This might be back-up items of things you already own (i.e. extra towels) or items for an activity that you used to do or would like to do (i.e. craft supplies).

While having extras of certain items that you do routinely use can make sense, the amount that makes sense largely depends on the storage space you have available and the likelihood of your using the extra items in the near future. For example, saving an extra microwave that you inherited from a friend when you have a relatively new one that works perfectly well doesn’t make much sense. Somebody else could probably use it more than you could, and your space could also be put to better use. Pick the one you like better and give the other to someone else. It is not doing anyone any good to have it sitting in your basement - and it is in fact doing harm by contributing to a cluttered home.

If you find yourself saving things for the future, and we all do, ask yourself these questions:

1) Could somebody else use this more than I can right now?
2) Do I value a clean, clutter-free space now more than the potential future use of this item?

Bottom Line: Doing a little soul-searching to figure out the root causes of your clutter will help you turn over a new leaf for a clutter-free future.